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VINEYARD + VENUE
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Where is the nearest airport?We are equally distanced from Palm Springs International Airport and Ontario International Airport.
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What time do you suggest we start the ceremony?Typically we suggest a ceremony start time between 4:00-5:00 pm depending on the time of year. Most wedding timelines work backwards from sunset, which varies greatly depending on the time of year.
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How many cars will your parking lot accommodate?We can accommodate approximately 80 cars in our main guest lot, 10 cars at the Vines, and 25 cars in our overflow lot.
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Is the venue accessible?While the walking paths between the various venues are not wheelchair accessible, there are access roads throughout the site with accessible parking areas adjacent to each venue space. We recommend any guests with disabilities park up at the Vines for portions of the event taking place there, and then driving down afterwards to the main parking lot. Due to the historic nature of the house, the bridal suite is not accessible (fun fact, did you know the original residence was built in 1902?)
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What is your Peak / Off-Peak seasonality?Peak season is May, June, September, and October. Off-Peak season is January - April, July - August, and November - December.
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Are there overnight accommodations nearby?Yes there are several nearby options including the Holiday inn Express in Beaumont (10 min. drive), La Quinta inn in Yucaipa (15 min. drive) or alternatively, the Morongo Casino resort (25 min. drive.) which offers suites with a luxury feel. There are also numerous air bnbs in the area, some that can accommodate larger groups.
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What is the weather like in ________ Month?Although we can't predict the weather, we can give you a pretty good idea of what historical weather trends have been! weatherspark.com is a great resource for looking at historical trends in our area.
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What form of payment do you accept?At this time we are only accepting bank-to-bank transfer through quickbooks or personal or cashier's checks. If credit card is requested, a 3% fee is required.
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Do I need to schedule a tour or can I just stop by?The vineyard is open by appointment only. If you need to reschedule your tour for any reason, please reach out to us in advance.
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Is there a deposit?​ When are additional payments due? Do you offer a payment plan?In order to reserve your date, a non-refundable booking fee is required. The fee amount varies based on the specific rental conditions, and is credited towards your total payment. Please note that all payments, once made, are non-refundable. *You are welcome to send smaller, partial payments of any amount prior to the specified due date, so in effect creating your own payment plan on your own schedule. Full payment is due by the specified due date. We also reserve the right to request a credit card on file for any damages to the facility or grounds or breach of contract
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How do I reserve a date?Please e-mail us at admin@sacredoakvineyard.com with your preferred date, and backup date if preferred date becomes unavailable. An in-person tour is recommended prior to booking a date however, but is not required. Dates are reserved on a first come, first serve basis. Once a date is requested, you will have approximately two weeks to sign the contract and make the first payment or the date will be released.
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I'm interested in adding on the horse and carriage, can you tell me more?We have partnered with Riley's Livery to offer the horse and carriage services at our site. Most choose to use the Cinderella carriage option to make their grand entrance, as well as great photo ops. First, you will need to select between an Escort and a Shuttle service: The Bridal Escort is a "bang for your buck" option allowing your horse and carriage rental to be included in your ceremony and photos, and typically would escort the bridal and groom parties from the getting ready house or Glade up to the ceremony site. The Shuttle service is a more extensive package allowing your guests to join in the experience of a horse-drawn carriage ride from the Glade up to the Vines, and typically includes larger capacity wagons and multiple shuttles. If you wish to use the Shuttle option as a means to transport all your guests up to the Vines area, then typically one wagonette is required for events <70 and two wagonettes are required for events >70. Please be advised that this is subject to both availability and weather conditions. Horses will not be able to work in heat conditions of 97 degrees or hotter. For this reason we advise a later ceremony start time (4:30-5:30) during July and September. Horses will also be unable to work in certain rainy conditions. ​The antique tractor and covered trolley will be used in leu of the horse drawn wagon if available.​​ This is a non-negotiable policy in order to protect the health and safety of the animals. Please note that the horse and carriage are not available during the month of October unless we are able do find another vendor and will be subject to their pricing and availability.
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Who signs the contract?The bride and groom! While payments may come from any individual or organization, this is YOUR day!
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Will your rental fees change?Pricing can change at any time, however, you will only pay what is outlined in your signed contract.
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Do you allow dogs onsite to play a part in our wedding day?Animals, other than service animals, are NOT typically allowed. Please reach out to us if you want your pet to be involved in your wedding.
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Is smoking allowed?Due to the high fire hazards, smoking is only allowed in designated areas (parking lots and the back porch of the bridal suite). Under no circumstances are vapes or smoking of any kind permitted within the house.
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Can vehicles be left overnight?No, vehicles may not be left on the property overnight. Please advise your guests of this policy. The gates will be locked at 11:00 PM. The exception is if the bride/groom have elected for an overnight stay. The car(s) the bride/groom are using can remain onsite and gates will remain unlocked until 11:00AM the following morning.
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What time will I have access to the venue to decorate/get ready?Our gates typically open at 9:00 am to the bridal party, vendors and family members. Requests for earlier access usually cannot be accommodated unless agreed to in advance and for an additional fee.
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What is your rehearsal policy? Can you host my rehearsal dinner?On-site rehearsals are scheduled through our website here up to one month in advance. Please note that the day before your wedding is not guaranteed and is subject to availability. Please also keep in mind that your rehearsal should be limited to the timing of your procession with your bridal party, and it is beneficial for your DJ, officiant, and planner/coordinator attend as well. Please ensure that all members arrive on time, as we are typically unable to accommodate time extensions beyond one-hour. We do not allow rehearsal dinners on our property, however we strongly recommend considering either Kluddes or North Cork Winery as alternatives! Please let them know that we sent you, and say hello for us!
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​​​Do you hold weddings year round?Yes! Our Peak season includes May, June, September and October. Pricing during off-peak season is discounted to account for the more unpredictable weather.
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What time does music need to end?Music must conclude by 10:00 PM in accordance with county regulations and to allow enough time for guests to leave and cleanup.
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Will there be another wedding the same day?At Sacred Oak, we only host one wedding per day to ensure that each couple's event is special and receives our full attention
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What is the event clean-up process?All trash must be thrown in provided receptacles, bagged, and taken to designated trash holding area. A team member will take care of final removal from there. Any décor, personal belongings, or other such items that you brought onto the site must leave with you.
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​​​Are tables and chairs included in a venue-only rental?For your convenience, we do now include tables & chairs, linens, and other miscellaneous items like dance floors, arches, and patio heaters for an additional fee.
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What is the rental fee and what does it include?Please see the details found below for complete pricing and included items.
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Do you allow outside vendors?​Outside vendors are permitted, provided they are licensed and insured where applicable. Typically, alcohol/catering vendors require license and insurance, while DJ and Florals only require insurance. We recommend all outside vendors schedule a site visit with a staff member through the website as well to make sure. We do recommend whenever possible, using one of our preferred vendors, who we have already met with and work closely with. This is because they come highly recommended, provide great service/product, are more familiar with the site, and have shown to be dependable. That being said, we recognize that you may have that one specific thing that your REALLY want that's not available through one of our vendors or is just not quite within budget and you need other options.
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Do you include a wedding day of coordinator in your Venue-Only rental?While we do have a team member that will be on-site for the duration of the event, our staff are NOT coordinators. If this is something you would like, we recommend hiring one of our preferred vendors at the link below.
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I'd like to use the Grandfather Oak as my ceremony site but am worried about accessibility?​The Grandfather Oak is not accessible, however there are several parking / loading areas located just north of the ceremony site that allow for wheelchair/walker access.
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I would like to drape the Grandfather Oak Tree. Can I do this?The ladder work is tricky and due to safety/liability reasons, all draping/hanging of garlands that require ladder work at this site must be performed by a staff member (see below) or an insured vendor. Please inquire if you are interested in tree draping and we can go over pricing options during your tour. Generally, this cost varies between $300 and $1000.
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Are candles allowed?Because of the high fire hazard, we only allow flameless or battery operated candles. We have a limited number in our something borrowed decor stock.
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What if I want to hang lanterns, different chandeliers, etc. from the Grandfather Oak tree?We currently have one hook on each of the main side branches framing the ceremony area from which you can hang décor. Included in the something borrowed stock is a black chandelier that can be hung in the center. This is on a pulley system and can be removed/switched out for something else, or lowered if you would like to add florals/garlands to it. If you would like to hang additional items, please contact us
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Can we hang stuff from the trees or string lights?Please check with us first for safety reasons
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Can we have fireworks / sparklers / candles on the property?Due to the high fire hazards, and out of respect for our neighbors and wildlife, we do not allow open flames on our property (with very limited exceptions). We recommend bubbles or glow-sticks as an alternative.
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What is your rain policy?It's actually considered good luck if it rains on your wedding day! All of our venue sites are outdoors. For ceremonies we recommend using umbrellas (the clear ones make for fantastic photos) and we will do our best to be flexible with your rental time to accommodate inclement weather when mother nature allows. For events at the Vines, if you did not opt for tent rental at time of booking and it's beginning to look like rain the week of your wedding, you will need to contact us to add on a tent rental through our preferred tent provider. Tents are subject to availability. Depending on your head count, you may be able to hold your ceremony inside the tent as well. The Glade cannot accomodate a tent due to physical restrictions in that area, however we will move your wedding reception to the Vines at no cost. However, you will still be responsible for reimbursing us for the tent rental cost.
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How do I rent a tent at Sacred Oak Vineyard?All tent rentals shall be handled through Sacred Oak Vineyard. We have negotiated discounted pricing through our preferred vendors, and we will additionally split the cost of a tent rental with multiple events in the case of multiple rain days. Most people do not opt for a tent unless rain is expected in the forecast.
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